THE CONSTITUTION

1.Name

The Organisation is called, Bookham Vision Steering Committee hereinafter referred to as "the Committee".

2. Objects of the Committee

The purpose of the Committee is to facilitate the creation of a Village Plan for Bookham (referred to as "the Project") based on the guidelines provided by Surrey Community Action. It will assess what is satisfactory and what needs improving in the transport & access, social & community, economic, and environmental facets of the village and its surrounding area.

The end result will be a Report that contains a shared vision for the community of Bookham and an Action Plan for delivery of its requirements.

3. Powers

The Committee will achieve its objectives by raising funds and by recruiting volunteers to help with the work involved.

The Committee will have:

(a) power to raise funds and to invite contributions provided that in raising funds it shall not undertake any permanent trading activities and shall conform to any relevant requirements of the law

(b) power to open an bank account in the name of the Project

(b) power to co-operate with charities, other voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information with them

(c) power to do all such other lawful things as necessary for the achievement of all of the objects

(d) power to appoint and constitute such advisory committees as it thinks fit

4. Committee

The Committee is formed for the period of the Project by volunteers, or persons nominated by residents and community Committees from within Bookham and consists of such numbers as the Committee decides are required from time to time. Surrey County Council and Mole Valley District Council will each be invited to nominate one Council Member to attend the Committee, but such attendees shall have no vote.

The Committee will elect a Chairperson, Deputy, Treasurer and Secretary, and such other position as it sees fit. Full Steering Committee meetings will be held at such times as the Committee decides from time to time. A quorum for such meetings will be 5 members.

5. Duties `

The duties of the Committee are:

- to work with the community to undertake the Project

- to report progress

- to maintain and control the Project Bank Account

6. Project Co-Ordinator

The Committee may employ a Project Co-Ordinator on financial terms as it sees fit.

7. Management of Funds

A Bank Account will be opened to receive and disburse funds. Monthly statements will be issued and reported to meetings of the Committee. Three cheque signatories will be approved by the Committee and each cheque will require two signatures.

8. Life Span

When the Report has been presented and approved the Committee will review its status and role in order to determine how best to deliver the Action Plan.

9. Notices and Changes

Notices of meetings of the Committee shall be given at least 7 calendar days before the meeting, including the proposed agenda.

Changes to this Constitution may be made by a resolution put before a meeting of the Committee, and carried by a vote of 2/3rds of those attending. Notice of such resolution shall be given to all members of the Committee not less than 7 days before the meeting at which it is to be decided.